It’s observed that many people lack basic email etiquette and even worse among job seekers today. The receivers of these mails in the person of Employers, Human Resource Managers and Hiring Managers find it difficult to read these mails.
These are some rules you must adhere to when sending a mail: Let’s break them down in the most simplest way possible.
- A Heading or Title:
Do not, I repeat, Do not send a mail without a title. If you’re applying for a job, use the role you’re applying for as the title. If it’s a business mail then use a concise thought that would help the receiver have a glimpse of what he is about reading.
- An Introduction:
You cant just jump into telling the person what you want. Say a greeting. If it’s a job opening, you can say “Dear Hiring Manager”, If you know the name of the person please use it. If it’s a business mail a “Hi” or “Hello” with the persons name is just fine.
- Type with Line Breakers:
Each thought should occupy a line. Use the enter key to ensure spacing. Line Breakers make your mail easier to read.
- Brief and concise:
Go straight to the point. Nobody has the luxury of time anymore.
- A Conclusion:
Please end your mail well. Always say a “Thank You” followed by “Regards” and add your name.